When your board changes hands, your hard-won knowledge shouldn't leave with it.
helloPVO is the calm home base for your parent group — where meetings, money, events, and the year-end handoff finally live in one place. So every new board starts with clarity and momentum, not a mystery box of receipts and half-remembered passwords.
Free for one board · No credit card · Set up in an afternoon
The one thing a shoebox of receipts can't do
Come July, a new board inherits the job — and often a mess. helloPVO keeps the whole operation in one place, so meetings, money, events, contacts, and hard-won context transfer to the next board automatically. Nothing gets lost at the handoff.
See how the board year works →Running a parent board is harder than it should be
The same few volunteers carry everything, then leave — taking the passwords, the vendor list, and the how-to in their heads with them. Every new board starts over.
of PTO & PTA leaders say the same small group does most of the work — driving burnout.
have had to cancel or scale back school events because too few volunteers showed up.
volunteers doesn't return the next year — so institutional knowledge resets every season.
is how long the average fraud scheme runs before it's caught — when the books go unwatched.
cause of early volunteer dropout is a mismatched role — the wrong person in the wrong seat.
Burnout, turnover, lost knowledge, unwatched books, the wrong people in the wrong seats — it's a lot to carry. helloPVO gives your board one calm place to run it all, keep the money transparent, and hand it off clean.
One place, from your first meeting to the final handoff
Every parent board runs the same arc. helloPVO is built around it — not bolted together from tools that were made for something else.
Take the reins
Get elected, get access, and see everything the last board left you — roster, roles, budget, and open items — on day one.
No more "who has the password?" The board's memory lives in one place, not in someone's inbox.
Meetings, minutes, and votes — captured, not scattered across group texts.
Run the meetings
Draft an agenda, track motions, and turn rough notes into clean minutes the whole board can see.
Handle the money
Snap a receipt, approve it, reimburse the volunteer, and watch the budget update — a clean, audit-ready trail your treasurer will thank you for.
Clear records and role-based access, so the money side is transparent and accountable.
Fall festival, book fair, teacher lunches — organized, staffed, and stress-tested.
Pull off the events
Plan tasks, recruit volunteers, and keep every moving part on one board instead of a dozen sign-up sheets.
Hand it off clean
When June comes, the Year-over-Year Handoff Packet gathers everything the next officer needs — finances, contacts, documents, and hard-won context — in one place.
The moment most boards dread, made simple. It's the heart of what we do.
The organization's account — not one person's
When the login belongs to the outgoing treasurer, it leaves with them. helloPVO belongs to the organization, so the roster, records, and history stay put no matter who's on the board this year.
No more "who has the password?"
Records live with the org, not a personal drive
Every new board starts with the full picture
Everything a board needs. Nothing it doesn't.
The all-in-one tools handle fifteen things you'll never use. helloPVO does the handful that actually run your year — and does them well.
Handoff packet
The flagship. Everything the next board needs, captured before the current one leaves.
Meetings & minutes
Agendas, motions, votes, and tidy minutes — the whole board on the same page, literally.
Money & reimbursements
Receipts, approvals, budget vs. actual, and a paper trail that survives an audit.
People & roles
Your board roster with the right access for every role — and a clear line of who does what.
Events & volunteers
Plan the festival, fill the shifts, and send the reminders that cut no-shows.
Documents & policies
Bylaws, tax letters, and templates — kept where the next officer can actually find them.
Board-Fit Assessment
Screen candidates for the role they'll actually thrive in, so your board starts strong.
Communication
Announcements, reminders, and board messages — everyone in the loop, without the group-text chaos.
Project Management
Tasks, owners, and deadlines for every event and initiative — so nothing slips through the cracks.
A helper that does the busywork, so you can do the board work
The agenda. The reconciliation. The handoff packet. Nova turns the board's most tedious jobs into a few minutes of review — so your volunteers spend their time on students, not busywork.
One flat price per organization
Add your whole board — unlimited officers, no per-seat fees. Start free and upgrade when you're ready.
Good
- Meetings & agendas
- Roster & roles
- Basic budget tracking
Better
- Everything in Good
- Receipts & reimbursements
- Year-over-year handoff
- Nova AI helper
Best
- Everything in Better
- Board-Fit Assessments
- Officer training library
- Priority support
Enterprise
- Everything in Best
- Board-Fit Assessments
- Multi-school admin
- SSO & onboarding
Put the right volunteer in the right role
Screen volunteers for the role they'll thrive in. Included in Best & Enterprise.
Bring what you already have
Moving off spreadsheets, a shared drive, and a payment app? helloPVO is built to take in what your board already uses, so you're not starting from a blank page.
The things boards ask us
Is it really free to start?
Yes. The Good plan is free for one board with unlimited officers — no credit card required.
Is pricing per person or per organization?
One flat price per organization. Add your whole board with unlimited officers. There are no per-seat fees.
Do we need to be tech-savvy?
No. If you can use email, you can run your board here. It's built for volunteers, not accountants.
Does it work for PTAs, PTOs, and HSAs?
Yes — any parent group, including booster clubs and home & school associations.
We're an independent PTO / booster club — is this for us?
Absolutely. helloPVO works for any parent group, and independent PTOs and booster clubs — who don't get a state-PTA tool — are exactly who we built the free tier for.
Is our money safe?
Access is role-based and every transaction leaves a clean, auditable trail — so your board's money is transparent and accountable.
Give your board its home base
Start free for one board, or tell us about your district. We reply within a day.
Start free